Full Council Meeting
Thursday, May 15, 2025
- Location
Shire House Suite, Mount Folly Square, Bodmin PL31 2DQ
- Chair
- Cllr E Ahearn
- Explanation
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NOTICE is hereby given of a meeting of Full Council to which you are summoned to attend.
Council Members: -
Cllr E Ahearn (Chair/Ex officio); Cllr J Burden; Cllr T M Barbery; Cllr H Blacklaw; Cllr A Butters; Cllr J P Cooper; Cllr A Coppin; Cllr K Phillips; Cllr P Skea; Cllr J Renals.; Cllr T Gosling; Cllr Michelle Lobb; Cllr J Pearn.
Yours faithfully
Amanda Bright PSLCC
Interim Proper Officer
Local Government Act 1972 - Agenda documents
Agenda items
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FC.2025.049
Decisions
It was RESOLVED to adjourn the meeting for 15 minutes
It was RESOLVED to elect Cllr E Ahearn as Mayor/Chair of Bodmin Town Council for 2025/26
It was RESOLVED to elect Cllr J Cooper as temporary chair for this meeting.
It was RESOLVED to reconvene the meeting.
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FC.2025.050
Decision
It was RESOLVED that Cllr E Ahearn will deliver her declaration of acceptance of office at St Petroc's Church on Thursday 22 May 2025.
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FC.2025.051
Decision
It was RESOLVED that Cllr M Barbery be elected for Deputy Mayor of Bodmin 2025/26.
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FC.2025.052
Decision
It was RESOLVED that Cllr M Barbery will deliver his declaration of acceptance of office at St Petroc's Church on Thursday 22 May 2025.
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FC.2025.053To receive from councillors signed declarations of acceptance of office
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FC.2025.054
Decision
It was RESOLVED to agree to advertise the four council vacancies for co-option and for applications to be brought to Full Council on 19 June for approval.
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FC.2025.055Major/Chairpersons announcements
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FC.2025.056
LGA 1972, Sch 12, para 40
Decision
It was RESOLVED to accept the apologies received from Cllr J Burden,
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FC.2025.057
Standing Order 53 Localism Act 2011, S29 to 34
• Members to declare interests in respect of any item on the agenda
• To consider written requests from Members for dispensations. These must be submitted to the Proper Officer in advance of the meeting date -
FC.2025.058Correspondence received
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FC.2025.059
An opportunity for residents to make representations to Council or ask questions relating to items on this agenda.
(Note: a maximum of 15 minutes will be allocated for this session and there will be a time constraint of 5 minutes per speaker).
LGA 1972, ss100 and 102, Public Bodies (Admissions to Meetings Act) 1960. -
FC.2025.060
LGA 1972, Sch 12, para 41(3), LG (Miscellaneous Provisions)1976, s41
Attachment
Decision
It was RESOLVED to accept the minutes from 20 February 2025 as a true and accurate record of the meeting.
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FC.2025.061To consider and resolve upon appointment of any new committees or subcommittees in accordance with Standing Order 4.
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FC.2025.062
Decision
It was RESOLVED to adopt the General Power of Competence.
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FC.2025.063
Attachment
Decision
It was RESOLVED to accept the changes proposed as listed.
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FC.2025.064
Attachment
Decision
It was RESOLVED to adopt the Financial Regulations 2025.
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FC.2025.065
Decisions
It was RESOLVED that Planning Committee meet on Tuesday evenings, membership has a core group of membership and a rota is drawn up to include membership of all councillors.
It was RESOLVED to defer the membership of Policy & Resources until after Chairs for the other standing committees have been chosen
It was RESOLVED to increase the Community Services Committee membership to 10.
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FC.2025.066
Decisions
It was RESOLVED that Cllr K Phillips be elected as Chair of Community Services Committee for 2025/26.
It was RESOLVED that Cllr P Skea be elected as Chair of Planning Committee for 2025/26.
it was RESOLVED that Cllr J Renals be elected as Chair of Estates Committee for 2025/26.
It was RESOLVED that Cllr J Cooper be elected as Chair of Policy & Resources Committee for 2025/26.
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FC.2025.067
Attachment
Decision
It was RESOLVED to disband the Bodmin Youth Football Club; to disband the staffing panel and to form a new subcommittee or panel, and, to continue with all other working parties which will be reviewed at the next appropriate committee.
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FC.2025.068
a) Town Crier (Terry Williams)
b) Mayor's Servant (Phil Wrixon)
c) Town Sergeant (Daniel Brinson)
d) Reserve Mace Bearer (Paul Deacon)Decision
It was RESOLVED that the following appointments were confirmed for 2025/26:
- Terry Williams -Town Crier
- Phil Wrixon - Mayor's Servant
- Daniel Brinson - Town Sergeant
- Paul Deacon and Brian Crowle - Reserves
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FC.2025.069
Decision
It was RESOLVED to approve the appointment of Rev Elaine Munday as Mayor's Chaplain 2025.26.
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FC.2025.070
Decision
It was RESOLVED The Mayor's Secretary approach the air cadets for a cadet to support the mayor in her duties and to continue to approach other contingents if the air cadets cannot help.
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FC.2025.071
Attachment
Decision
It was RESOLVED to approve the Schedule of Payments for May 2025.
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FC.2025.072To consider and resolve upon, if appropriate, adjournment of the meeting and to reconvene on the 29 May 2025
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FC.2025.073Major/Chairpersons announcements
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FC.2025.074
Decision
It was RESOLVED to accept apologies from Cllr A Butters and Cllr H Blacklaw.
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FC.2025.075To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct
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FC.2025.076Correspondence received
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FC.2025.077Public representation session
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FC.2025.078
Attachment
Decision
It was RESOLVED to include the following amendments: Page 8 rebuild Fair Park toilets, page 34 change Bodmin bypass to northern relief road and to Include update on Finance submitted by Cllr J Cooper and once updated, the Annual Report be presented to Full Council on 19 June for adoption.
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FC.2025.079
a) To consider and, if appropriate, resolve upon the execution and sealing of lease relating to Bodmin Youth Football Club and Land at Coldharbour as per Standing Order 23.
b) To consider and resolve upon the execution of the legal documentation relating to Devon and Cornwall police and to agree the procurement of the ‘Hotspot’ programme as per Standing Order 23.Attachment
Decisions
As a copy of the lease relating to Bodmin Youth Football Club and Land at Coldharbour is not yet available. It was RESOLVED to defer this item a) to the next Full Council meeting on 19 June 2025.
It was RESOLVED to delegate authority to the members of the Hotspot working party to work with the IPO on this initiative and to report back to Full Council on 19 June 2025.
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FC.2025.080
Attachment
Decision
it was RESOLVED to note the review of inventory of land and other assets, including buildings and office equipment,
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FC.2025.081
Decision
It was RESOLVED to agree the arrangements for insurance cover in respect of all insurable risk, as current arrangement with Zurich is in place until 30 September 2026.
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FC.2025.082
Attachment
Decision
It was RESOLVED to accept the list of memberships and subscriptions.
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FC.2025.083
Attachment
Decisions
It was RESOLVED to note the earmarked and general reserves for 2025/26
It was RESOLVED to use the surplus of £4757.50 from the Mayoral Chair Repairs budget to improve the Deputy Mayor's Chain,
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FC.2025.084
Attachment
Decisions
It was RESOLVED that BTC should move its long term investments from HSBC (PIMS) to CCLA, as recommended by BTC's accountant.
It was RESOLVED to adopt the BTC Treasury Management Strategy and Annual Investment Strategy 2025-26 (CCLA option).
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FC.2025.085
Attachment
Decision
It was RESOLVED to accept data protection and freedom of information policies as written for the time being, until such time they have been reviewed by Bright HR.
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FC.2025.086
Attachment
Decision
It was RESOLVED to delete 1.2 and 1.3 in its entirety and replace with the following:
1.2 Scope of the complaints policy.
This policy applies to complaints concerning Council administration, procedures and the conduct of employees in handling matters.
1.3 Exclusions
Complaints between Council employees, or between an employee and the Council as employer, are addressed through the Council's disciplinary and grievance procedures
Complaints against Councillors are governed by the Members' Code of Conduct and will be referred to the Monitoring Officer at Cornwall Council.
No name after The Monitoring Officer. -
FC.2025.087
Attachment
Decision
It was RESOLVED to accept the policy for dealing with press and media,
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FC.2025.088
Attachment
Decision
It was RESOLVED to delegate authority to officers to work with Bright HR to review the HR policies and bring back to future Policy & Resources committee
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FC.2025.089
Attachment
Decision
It was RESOLVED to defer considering and agreeing Section 2 of AGAR until 19 June 2025.
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FC.2025.090
Decision
It was RESOLVED to hold Full Council meetings in the Shire House Suite at 18.30.