Document Bodmintc - Annual Meeting of the Town Council Minutes 15 May and 29 May 2025

Agenda bundle Annual Meeting of the Town Council Agenda 15 May and 29 May 2025 Annual Meeting of the Town Council Minutes 15 May and 29 May 2025

FC.2025.049 To elect Mayor/Chair of council 2025/2026

FC.2025.050 To receive from the elected Mayor/Chair declaration of acceptance of office (or if not, to decide when it shall be delivered)

FC.2025.051 To elect Deputy Mayor/Chairman of Council for 2025/2026

FC.2025.052 To receive from the elected Deputy Mayor/Deputy Chair declaration of acceptance of office (or if not, to decide when it shall be delivered)

FC.2025.053 To receive from councillors signed declarations of acceptance of office

FC.2025.054 To consider and resolve upon vacancies for co-option (including any created by non-completion of the DoAoO)

FC.2025.055 Major/Chairpersons announcements

FC.2025.056 To consider and resolve upon apologies for absence

FC.2025.057 To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

FC.2025.058 Correspondence received

FC.2025.059 Public representation session

FC.2025.060 To consider and resolve upon the accuracy of the minutes of the Full Council meeting held 20 February 2025

2025 02 27 draft minutes reconved from 27 May 2025

FC.2025.061 To consider and resolve upon appointment of any new committees or subcommittees in accordance with Standing Order 4.

FC.2025.062 To consider and resolve to adopt the General Power of Competence, including confirmation of the Bodmin Town Council’s eligibility based on the electorate mandate (at least two-thirds elected members) and the presence of a properly qualified officer, in accordance with The Localism Act 2011.

FC.2025.063 To consider and resolve upon the review and adoption of Standing Orders 2025

Standing Orders Draft May 2025

FC.2025.064 To consider and resolve upon the review and adoption of Financial Regulations 2025/2026

Financial-Regulations-February-2025 Financial-Regulations-Appendix-Monetary-Values-February-2025

FC.2025.065 To consider and resolve upon membership, quorum and appointment of Standing Committees a) Community Services Committee b) Estates Committee c) Planning Committee d) Policy & Resources Committee

FC.2025.066 To consider and agree the appointment to serve as committee chairs a) Community Services Committee b) Estates Committee c) Planning Committee and d) Policy & Resources Committee

FC.2025.067 To consider and resolve upon a review of representation for external bodies.

DRAFT - Outside Bodies Chart 2025-26 (Blank) Working Parties Continuity New External Organisations

FC.2025.068 To consider and agree the appointment of Town Crier, Mayor’s Servant, Town Sergeant and reserve Mace Bearer

FC.2025.069 To consider and agree the appointment of Mayor’s Chaplain

FC.2025.070 To consider and agree the appointment of Mayoral Cadet

FC.2025.071 To consider and resolve upon the Schedule of Payments for May 2025

Schedule of payments May 2025

FC.2025.072 To consider and resolve upon, if appropriate, adjournment of the meeting and to reconvene on the 29 May 2025

FC.2025.073 Major/Chairpersons announcements

FC.2025.074 To consider and resolve upon apologies for absence

FC.2025.075 To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

FC.2025.076 Correspondence received

FC.2025.077 Public representation session

FC.2025.078 To consider and agree the draft Annual Town report for Bodmin Town Council 2024/25

Annual Report 2024 2025_Draft for FC

FC.2025.079 To review arrangements (including legal agreements) with other local authorities, not-for-profit bodies, and businesses

FC.2025.079 - Arrangements and legal agreements

FC.2025.080 To review inventory of land and other assets, including buildings and office equipment

Item 80 - Asset Register 2022 Onwards Bodmin Town Council Property and Land - May 2025

FC.2025.081 To consider and review confirmation of arrangements for insurance cover in respect of all insurable risk.

FC.2025.082 To review Bodmin Town Councils and/or staff subscriptions to other bodies

Item 082 Subscriptions

FC.2025.083 To consider and resolve upon Bodmin Town Council earmarked and general reserves for 2025/26

Reserves as at 28 May 2025

FC.2025.084 To consider and resolve upon Bodmin Town Council Treasury Management Strategy including Annual Investment Strategy 2025/26

Draft BTC Treasury Management Strategy and Annual Investment Strategy 2025-26 (Retain PIMS) Investment Options Draft BTC Treasury Management Strategy and Annual Investment Strategy 2025-26 (CCLA option)

FC.2025.085 To review Bodmin Town Councils policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation

Data-Protection-Policy-BTC-14.12.23-VFA-2-website Freedom-of-Information-Act-2000-Policy-BTC-18.07.24-VFA

FC.2025.086 To consider and agree Bodmin's Town Council's complaints procedure

Complaints-Policy-BTC-02.04.23-V2

FC.2025.087 To review Bodmin Town Council’s policy for dealing with press and media

Social-Media-and-Press-Policy-BTC-25.5.23-VFA-1.0

FC.2025.088 To review Bodmin Town Council's employment policies and procedures

FC.2025.089 To consider and agree section 2 of AGAR

Section 2 AGAR Balance Sheet 2024-25

FC.2025.090 To determine the time and place of Full Council meetings of Bodmin Town Council, up to and including the next annual meeting of the Council