Annual Meeting of Town Council

Full Council

Thursday, May 7, 2026

6:30 PM - 10:00 PM

Location

Shire House Suite, Mount Folly Square, Bodmin PL31 2DQ

Chair

Cllr E Ahearn

Explanation

NOTICE is hereby given of a meeting of Full Council to which you are summoned to attend.
Council Members: -

Cllr E M Ahearn (Chair/Ex officio); Cllr T M Barbery (Deputy Mayor);
Cllr J Bassett; Cllr H Blacklaw; Cllr J Burden; Cllr A Butters; Cllr J P Cooper; Cllr A Coppin; Cllr C Daniels; Cllr T Gosling; Cllr D Henderson; Cllr M Lobb; Cllr C Morris; Cllr K J Phillips; Cllr J Renals and Cllr P L G Skea.

Yours faithfully

Amanda Bright PSLCC
Town Clerk
Local Government Act 1972

Agenda documents

Agenda items

FC.2026.035

Decision

FC.2026.035 It was RESOLVED to elect the Mayor/Chair of Bodmin Town Council for 2026/2027 by paper ballot. Two against - Cllr J Cooper and Cllr D Henderson. FC.2026.035 It was RESOLVED to elect Cllr M Barbery as Mayor/Chair of Bodmin Town Council for 2026/2027.

FC.2026.036

Decision

FC.2026.036 It was RESOLVED to elect the Deputy Mayor/Deputy Chair of Bodmin Town Council for 2026/2027 by paper ballot. Two against - Cllr J Cooper and Cllr D Henderson. FC.2026.036 It was RESOLVED to elect Cllr P Skea as Deputy Mayor/Deputy Chair of Bodmin Town Council for 2026/2027.

FC.2026.037

Decision

FC.2026.037 It was RESOLVED that the Mayor/Chair's delivery of Declaration of Acceptance of Office to be delivered at St Petroc's Church on Thursday, 14 May 2026.

FC.2026.038

Decision

FC.2026.038 It was RESOLVED that the Deputy Mayor/Deputy Chair's delivery of Declaration of Acceptance of Office to be delivered at St Petroc's Church on Thursday, 14 May 2026.

FC.2026.039

LGA 1972, Sch 12, para 40
FC.2026.040

Standing Order 53 Localism Act 2011, S29 to 34
• Members to declare interests in respect of any item on the agenda
• To consider written requests from Members for dispensations. These must be submitted to the Proper Officer in advance of the meeting date
FC.2026.041

To resolve to note correspondence received
FC.2026.042

An opportunity for residents to make representations to Council or ask questions of Council or councillors.
(Note: a maximum of 15 minutes will be allocated for this session and there will be a time constraint of 5 minutes per speaker).
LGA 1972, ss100 and 102, Public Bodies (Admissions to meetings Act) 1960.

FC.2026.043

LGA 1972, Sch 12, para 41(3), LG (Miscellaneous Provisions)1976, s41

Attachment

FC.2026.043 DRAFT Full Council Minutes 19 February 2026 Signed TC 2 MB

Decision

FC.2026.043 It was RESOLVED that a note be added under Matters of Accuracy relating to the Minutes of Full Council held on 19 February 2026, clarifying that under item FC.2026.027 (Action Item), the latter part of the sentence could be misleading. The intended meaning was that all councillors are volunteers and also participate in other community events.
FC.2026.043 It was RESOLVED that the minutes of Full Council meeting held on 19 February 2026 be accepted as a true and accurate record. One Abstention.

FC.2026.044

a) Review of delegation arrangements to committees, sub-committees, staff and other local authorities

Attachment

Decision

FC.2026.044 It was RESOLVED that the the term "Proper Officer" be used throughout Standing Orders.
FC.2026.044 It was RESOLVED that an additional section entitled Representation at External Events to be placed after Standing Order: Ordinary Council Meetings and before Standing Order: Previous Resolutions.
FC.2026.044 It was RESOLVED to adopt the Standing Orders 2026, incorporating the additional amendments discussed previously.

FC.2026.045

Attachment

Decision

FC.2026.045 It was RESOLVED the removal of the second sentence under Section 5.1 of Financial Regulations 2026/2027.
FC.2026.045 It was RESOLVED to add ", or in their absence the Head of Operations," after "Clerk/Proper Officer" in the first sentence under Section 5.18 of Financial Regulations 2026/2027.
FC.2026.045 It was RESOLVED to add "Where the lowest quote is not accepted, it must be minuted the rationale behind the non-acceptance." at the end of Section 5.6 of Financial Regulations 2026/2027.
FC.2026.045 It was RESOLVED to adopt the Financial Regulations 2026/2027, incorporating the additional amendments discussed previously.
FC.2026.045 It was RESOLVED to adopt the Financial Regulations 2026/2027, incorporating the additional amendments discussed previously.

FC.2026.046

a) Community Services Committee
b) Estates Committee
c) Planning Committee

Attachment

FC.2026.046 Committee Selection List 2026/27 118 KB

Decision

FC.2026.046a) It was RESOLVED that the membership of the Community Services Committee be allocated as listed. FC.2026.046b) It was RESOLVED that the membership of the Estates Committee be allocated as listed. FC.2026.046c) It was RESOLVED that the Planning Committee stay with 16 on a rolling programme.

FC.2026.047

a) Community Services Committee
b) Estates Committee
c) Planning Committee

Decision

FC.2026.047a) It was RESOLVED that Cllr K Phillips be appointed Chair of the Community Services Committee. FC.2026.047b) It was RESOLVED that Cllr J Renals be appointed Chair of the Estates Committee. FC.2026.047c) It was RESOLVED that Cllr A Coppin be appointed Chair of the Planning Committee.

FC.2026.048
Attachment

FC.2026.048 Committee Selection List 2026/27 118 KB
Decision

FC.2026.048 It was RESOLVED that the membership of the Policy & Resources Committee be allocated as listed.
FC.2026.049

Decision

FC.2026.049 It was RESOLVED that Cllr J Cooper be appointed Chair of the Policy & Resources Committee.

FC.2026.050

a) Community Services Committee
b) Estates Committee
c) Policy & Resources Committee
d) Planning Committee

Attachment

Decision

FC.2026.050 It was RESOLVED that the review of the Committees’ Terms of Reference be deferred and brought back to Full Council after the Committees had completed their reviews.

FC.2026.051

Decision

FC.2026.051 It was RESOLVED that the provision relating to the appointment of any additional committees or sub‑committees, in accordance with Standing Order 4, be retained as currently worded.

FC.2026.052

a) To alter the German Twinning Agreement title from Bad Bederkesa Twinning to Geestland Twinning on the BTC Council Representation on External Organisations (PR.2026.009) (PR.2026.065)

Attachment

FC.2026.052 Council Representation on External Organisations 2026 27 43 KB

Decision

IC.2026.052 It was RESOLVED that the name “German Twinning” be amended to “Geestland Twinning” on the BTC Council Representation on External Organisations chart.
FC.2026.052 It was RESOLVED to adopt the amendments to the BTC Council Representation on External Organisations chart en bloc.
FC.2026.052 It was RESOLVED that the name "French Twinning" be amended to "Relecq-Kerhuon Twinning".
FC.2026.052 It was RESOLVED that Cllr E Ahearn is added as a representative on Relecq-Kerhuon Twinning.
FC.2026.052 It was RESOLVED that Cllr J Bassett is added as a representative on Grass Valley Twinning.
FC.2026.052it was RESOLVED to adopt the review of representation on or work with external bodies and arrangements for reporting back with the amendments as listed.

FC.2026.053

a) Town Crier – currently Terry Williams
b) Mayor's Servant – currently Phil Wrixon
c) Town Sergeant – currently Daniel Brinson
d) Reserve Mace Bearer – currently Brian Crowle
e) Reserve Crier - currently Paul Deacon

Decision

FC.2026.053a) It was RESOLVED that Terry Williams remain as the Town Crier.
FC.2026.053b) It was RESOLVED that Phil Wrixon remain as the Mayor's Servant.
FC.2026.053c) It was RESOLVED that Daniel Brinson remain as the Town Sergeant.
FC.2026.053d) It was RESOLVED that Brian Crowle is the Reserve Mace Bearer.
FC.2026.053e) It was RESOLVED that the position of Reserve Crier be taken by John Ede. Three Against.

FC.2026.054

Decision

FC.2026.054 It was RESOLVED to defer the appointment of Mayor’s Chaplain to the next Full Council meeting.
FC.2026.055

a) RAF Air Cadet Avery
b) Reserve RAF Air Cadet Balloch

Decision

FC.2026.055 It was RESOLVED to accept the RAF Cadets' offer of a) RAF Air Cadet Avery and b) Reserve RAF Air Cadet Balloch.

FC.2026.056

a) The appointment of JT Audit and Accountancy as Internal Auditor for 2026/2027 and 2027/2028
b) The independence of JT Audit and Accountancy

Attachment

FC.2026.056 Audit Proposal 14 April 2026 318 KB

Decision

FC.2026.056 It was RESOLVED to accept a) The appointment of JT Audit and Accountancy as Internal Auditor for 2026/2027 and 2027/2028 and b) The independence of JT Audit and Accountancy was agreed.

FC.2026.057

Decision

FC.2026.057 It was RESOLVED to adjourn the meeting and to reconvene on the 21 May 2026.
FC.2026.058

To consider and resolve upon, if appropriate, the reconvening of Full Council on 21 May 2026
FC.2026.059
Attachment

FC.2026.059 Mayoral Engagements Since 19.03.2026 44 KB
FC.2026.060

LGA 1972, Sch 12, para 40
FC.2026.061

Standing Order 53 Localism Act 2011, S29 to 34
• Members to declare interests in respect of any item on the agenda
• To consider written requests from Members for dispensations. These must be submitted to the Proper Officer in advance of the meeting date
FC.2026.062

To resolve to note correspondence received
FC.2026.063

An opportunity for residents to make representations to Council or ask questions relating to items on this agenda.
(Note: a maximum of 15 minutes will be allocated for this session and there will be a time constraint of 5 minutes per speaker).
LGA 1972, ss100 and 102, Public Bodies (Admissions to Meetings Act) 1960.
FC.2026.064

To consider and resolve upon the draft Annual Report for Bodmin Town Council 2025/2026
FC.2026.065

To consider and resolve upon arrangements (including legal agreements) with other local authorities, not-for-profit bodies, and businesses
FC.2026.066

To consider and resolve upon a review of the inventory of land and other assets, including buildings and office equipment
FC.2026.067

To consider and resolve upon the confirmation of arrangements for insurance cover in respect of all insurable risk
FC.2026.068
Attachment

FC.2026.068 Subscriptions 24 KB
FC.2026.069

a) DRAFT Freedom of Information Act (2000) Policy 2026
b) DRAFT Data Protection Policy 2026
FC.2026.070

To consider and resolve upon the review of Bodmin Town Council's complaints procedure
FC.2026.071

To consider and resolve upon the review of Bodmin Town Council’s policy for dealing with press and media
FC.2026.072

a) DRAFT Whistleblowing
b) DRAFT Bullying and Harassment
c) DRAFT Flexible Working
d) DRAFT Shared Parental Leave
FC.2026.073

To resolve to confirm that the Council continues to meet the eligibility criteria for the General Power of Competence for the year 2026/2027 (Localism Act 2011)
FC.2026.074

To consider and resolve upon the Schedule of Payments for May 2026
FC.2026.075
Attachment

FC.2026.075 AGAR 1 746 KB
FC.2026.076

a) Full Council - 18 June 2026, 20 August 2026, 15 October 2026, 19 November 2026, 18 February 2027, 15 April 2027
b) Annual Meeting - 6 May 2027
c) Reconvening of Adjourned Annual Meeting - 20 May 2027

Annual Meeting of Town Council

Thursday, May 7, 2026

Agenda items

To resolve to elect the Mayor/Chair of Bodmin Town Council for 2026/2027

Decision

To resolve to elect the Deputy Mayor/Deputy Chair of Bodmin Town Council for 2026/2027

Decision

To resolve upon the delivery by the Mayor/Chair of Bodmin Town Council of their acceptance of office (or if not, to decide when it shall be delivered)

Decision

To resolve upon the delivery by the Deputy Mayor/Deputy Chair of Bodmin Town Council of their acceptance of office (or if not, to decide when it shall be delivered)

Decision

To consider and resolve upon apologies for absence

To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

Public representation session

To consider and resolve upon the accuracy of the minutes of the Full Council meeting held 19/02/2026

Attachment

Decision

To consider and resolve upon the review and adoption of Standing Orders 2026

Attachment

Decision

To consider and resolve upon the review and adoption of Financial Regulations 2026/2027

Attachment

Decision

To consider and resolve upon the membership, quorum and appointment of Standing Committees with the exception of Policy & Resources

Attachment

Decision

To consider and resolve upon the appointment of committee chairs with the exception of Policy & Resources Committee

Decision

To consider and resolve upon the membership, quorum and appointment of the Policy & Resources Committee

Attachment

Decision

To consider and resolve upon the appointment of Policy & Resources Committee Chair

Decision

To consider and resolve upon the review of the Terms of Reference for committees

Attachment

Decision

To consider and resolve upon the appointment of any additional committees or subcommittees in accordance with Standing Order 4

Decision

To consider and resolve upon a review of representation on or work with external bodies and arrangements for reporting back

Attachment

Decision

To consider and resolve upon the appointment of Town Crier, Mayor’s Servant, Town Sergeant and reserve Mace Bearer, including reserves if appropriate

Decision

To consider and resolve upon the appointment of Mayor’s Chaplain

Decision

To consider and resolve upon the appointment of Mayoral Cadet including a reserve, if appropriate

Decision

To consider and resolve upon the following:

Attachment

Decision

To consider and resolve upon, if appropriate, adjournment of the meeting and to reconvene on the 21 May 2026

Decision

Mayor/Chairperson’s announcements

Attachment

To consider and resolve upon apologies for absence

To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

Public representation session

To consider and resolve upon a review of Bodmin Town Council's and/or staff subscriptions to other bodies

Attachment

To consider and resolve upon the review of Bodmin Town Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 11, 20 and 21)

To consider and resolve upon the review of Bodmin Town Council's employment policies and procedures

To consider and resolve upon Section 1 of AGAR

Attachment

To resolve to note upon the time and place of Full Council meetings of Bodmin Town Council, up to and including the next annual meeting of the Council.