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Estates Committee Meeting

Thursday, January 29, 2026

6:30 PM - 9:19 PM
Location

Shire House Suite, Mount Folly Square, Bodmin PL31 2DQ

Chair
Cllr J Renals
Explanation

NOTICE is hereby given that a meeting of the Estates Committee which you are summoned to attend.
Estates Committee Membership: -
Cllr J Renals (Chair); Cllr A Coppin (Vice Chair); Cllr E M Ahearn (Ex Officio); Cllr T M Barbery; Cllr H Blacklaw; Cllr J P Cooper; Cllr C Daniels; Cllr T Gosling and Cllr K J Phillips.


Yours faithfully




Amanda Bright PSLCC
Town Clerk
Local Government Act 1972

Agenda documents

Agenda items

  1. EC.2026.001
    Mayor/Chairperson’s announcements
  2. EC.2026.002

    LGA 1972, Sch 12, para 40

    Decision

    It was RESOLVED NOT to accept the apologies from Cllr M Barbery and Cllr K Phillips.
  3. EC.2026.003

    Standing Order 53 Localism Act 2011, S29 to 34
    • Members to declare interests in respect of any item on the agenda
    • To consider written requests from Members for dispensations. These must be submitted to the Proper Officer in advance of the meeting date.

  4. EC.2026.004

    An opportunity for residents to make representations to Council or ask questions of Council or councillors.
    (Note: a maximum of 15 minutes will be allocated for this session and there will be a time constraint of 5 minutes per speaker).
    LGA 1972, ss100 and 102, Public Bodies (Admissions to meetings Act) 1960.

  5. EC.2026.005
    To resolve to note correspondence received
  6. EC.2026.006

    LGA 1972, Sch 12, para 41(3), LG (Miscellaneous Provisions)1976, s41

    Attachment

    Decision

    It was RESOLVED that the minutes of the Estates Committee meeting held on 27/11/2025 be accepted as a true and accurate record. Two abstentions.
  7. EC.2026.007

  8. EC.2026.008

    Attachment

    Decision

    It was RESOLVED to resolve to note the Risk Management Update, risks scoring 11+.
  9. EC.2026.009

    Attachment

    Decision

    It was RESOLVED to review the lease of Mary Kendall House at the next Policy & Resources meeting, together with an audit of works and a dilapidation report.


    It was RESOLVED to resolve to note the Summary of Accounts (Actual v Budget).
  10. EC.2026.010

  11. EC.2026.011

    Attachment

    Decision

    It was RESOLVED that the Estates Manager implement gates to secure the car parking area at the property in St Nicholas Street.
  12. EC.2026.012

    Attachment

    Decision

    It was RESOLVED to resolve to note the Refurbishment Working Party report on Shire House Suite progress,
  13. EC.2026.013

    Attachment

    Decision

    It was RESOLVED to loan the items from Shire Hall, Court Room 1, regarding Charlotte Dymond, to Bodmin Jail until the end of February, with the stipulation that they are locked up and kept safe and an invitation to consider a reciprocal arrangement for a contribution to Christmas Lights.
  14. EC.2026.014

    Decision

    It was RESOLVED to note an update from the Green Space Working Party – scoping on improving the look of roundabouts and grassed verges on the areas of entrances to the town (EC.2025.067).
  15. EC.2026.015

    Decision

    It was RESOLVED to note an update on the progress of Public Realm improvements (EC.2025.080).
  16. EC.2026.016

    Decision

    It was RESOLVED that, once the family has notified the Mayor of an appropriate date, the Estates Manager is to purchase a cherry tree or accept the cherry tree offered by Cornwall Council - whichever becomes available first - and arrange for it to be planted.
  17. EC.2026.017

    Attachment

    Decision

    It was RESOLVED to open Dennison Road public toilets by the end of February 2026.
  18. EC.2026.018

    Decision

    It was RESOLVED to note the Aims and Objectives that sit within the Estates Committee.
  19. EC.2026.019

    Decision

    It was RESOLVED to note the draft Acquisition Policy and for it to be brought back to the next Policy & Resources meeting for review.
  20. EC.2026.020

    Attachment

    Decision

    It was RESOLVED that the Estates Manager contact two local wood traders to gain their views and bring back to the next Estates Committee meeting for consideration.
  21. EC.2026.021

    a) Existing
    b) Amended/Repopulated
    c) New
    d) Dissolved

    Decision

    It was RESOLVED to add Cllr C Daniels to the Green Space Working Party.
  22. EC.2026.022

    To consider passing the following Resolution in respect of the items listed below:
    “That the press and public be excluded from the Meeting in accordance with Section 1 of the Public Bodies (Admission to Meetings) Act 1960, for the following items of business on the grounds that they involve the likely disclosure of confidential and exempt information”.


    EC.2026.023 To consider and resolve upon the accuracy of the confidential minutes of the Estates Committee meeting held on 27/11/2025
    EC.2026.024 To resolve to note the list of confidential actions from previous minutes
    EC.2026.025 To consider and resolve upon the Estates Team implementing the Cemetery Policy and correspondence regarding items not permitted, including removal of any non-compliant items

    Decision

    It was RESOLVED to move into the confidential section of the meeting.