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Policy & Resources Committee Meeting

Thursday, March 19, 2026

6:30 PM - 10:00 PM
Location

Shire House Suite, Mount Folly Square, Bodmin PL31 2DQ

Chair
Cllr J P Cooper
Explanation

NOTICE is hereby given of a meeting of Policy & Resources Committee which you are summoned to attend.
Policy & Resources Committee Members: -
Cllr J P Cooper (Chair); Cllr H Blacklaw (Vice Chair); Cllr E Ahearn (Ex Officio); Cllr K J Phillips (Community Services Chair); Cllr P L G Skea (Planning Chair); Cllr J Renals (Estates Chair); Cllr J Bassett; Cllr A Coppin and Cllr C Daniels.


Yours faithfully




Amanda Bright PSLCC
Town Clerk
Local Government Act 1972

Agenda documents

Agenda items

  1. PR.2026.026

  2. PR.2026.027

    LGA 1972, Sch 12, para 40

    Decision

    PR.2026.027 It was RESOLVED not to accept the apologies received. One Against.
  3. PR.2026.028

    Standing Order 53 Localism Act 2011, S29 to 34
    • Members to declare interests in respect of any item on the agenda
    • To consider written requests from Members for dispensations. These must be submitted to the Proper Officer in advance of the meeting date.

  4. PR.2026.029

    An opportunity for residents to make representations to Council or ask questions of Council or councillors.
    (Note: a maximum of 15 minutes will be allocated for this session and there will be a time constraint of 5 minutes per speaker).
    LGA 1972, ss100 and 102, Public Bodies (Admissions to meetings Act) 1960.

    Decision

    PR.2026.029 It was RESOLVED to move Item PR.2026.047 before Item PR.2026.030.
  5. PR.2026.030
    To resolve to note correspondence received
  6. PR.2026.031

    LGA 1972, Sch 12, para 41(3), LG (Miscellaneous Provisions)1976, s41

    Attachment

    Decision

    PR.2026.031 It was RESOLVED that the minutes of the Policy & Resources Committee meeting held on 15 January 2026 be accepted as a true and accurate record.
  7. PR.2026.032

    Attachment

    Decision

    PR.2026.032.a It was RESOLVED to remove the completed actions from the list.


    PR.2026.032.b It was RESOLVED to note that Cllr J Bassett has offered her assistance with Action 1140.


    PR.2026.032.c It was RESOLVED to defer Action 1140 to 31 May 2026.
  8. PR.2026.033

    a) Minutes of the Bodmin Town Christmas Lights Meeting

    Attachment

    Decision

    PR.2026.033 It was RESOLVED to note reports, updates, and information from Bodmin Town Council representatives on Outside Bodies and the Town Team.
  9. PR.2026.034

    Decision

    PR.2026.034 It was RESOLVED to note the Policy and Resources Sub-committees and Working Parties.
  10. PR.2026.035

    a) Summary of Accounts (Actual v Budget)
    b) Summary of Accounts (Staffing)

    Attachment

    Decision

    PR.2026.035.a It was RESOLVED to note a) Summary of Accounts (Actual v Budget).


    PR.2026.035.b It was RESOLVED to note b) Summary of Accounts (Staffing).
  11. PR.2026.036

    Attachment

    Decision

    PR.2026.036 It was RESOLVED to note the Standing Committees Expenditure report.
  12. PR.2026.037

    Attachment

    Decision

    PR.2026.037.a It was RESOLVED to mandate the Mayor to hold a discussion with Bodmin Rugby Club regarding the French twinning arrangements and to report back at the next Community Services meeting. One Abstention.


    PR.2026.037.b It was RESOLVED to note the External Bodies and Grants Expenditure report.
  13. PR.2026.038

    Attachment

    Decision

    PR.2026.038 It was RESOLVED to pay the Schedule of Payments for March 2026.
  14. PR.2026.039
    To consider and resolve upon Virements
  15. PR.2026.040

    Attachment

    Decision

    PR.2026.040 It was RESOLVED to note the Risk Management update, risks scoring 11+.
  16. PR.2026.041

    a) Grants Policy (CS.2026.018)

    Attachment

    Decision

    PR.2026.041 It was RESOLVED to accept the Grants Policy (CS.2026.018) with the following amendments: a) Removal of paragraph 14 and b) Under Section Who cannot apply for a grant? replace the last bullet point text with "Only one grant can be awarded within the financial year."
  17. PR.2026.042

    a) Land and Property Acquisition and Devolution Policy

    Attachment

    Decision

    PR.2026.042 It was RESOLVED to adopt the Land and Property Acquisition and Devolution Policy.
  18. PR.2026.043

    Attachment

    Decision

    PR.2026.043 It was RESOLVED to remain with Option 3 - the completed commission of the faux leather and water-finished silk collar and not to proceed any further with replicas of the mayoral chains.
  19. PR.2026.044

    Attachment

    Decision

    PR.2026.044 It was RESOLVED to approve the wording for correspondence to senior leaders of Cornwall Council re Bodmin Transport Infrastructure (FC.2026.023) and send it as an open letter and copied to the press.
  20. PR.2026.045

  21. PR.2026.046

    Attachment

    Decision

    PR.2026.046 It was RESOLVED to proceed with advertising Stage 1 of the Strategic Asset Partnership Policy for Narisa Hall.
  22. PR.2026.047

    Attachment

    Decision

    It was RESOLVED to grant the licence for 11 April, 13 June, 8 August, and 10 October 2026 and, once these events have concluded, Ms Jenkins is to return for renegotiation.
  23. PR.2026.048

    To consider passing the following Resolution in respect of the items listed below:
    “That the press and public be excluded from the Meeting in accordance with Section 1 of the Public Bodies (Admission to Meetings) Act 1960, for the following items of business on the grounds that they involve the likely disclosure of confidential and exempt information”.


    PR.2026.049 To consider and resolve upon the accuracy of the confidential minutes of the Policy & Resources meeting held 15/01/2026
    PR.2026.050 To resolve to note the list of confidential actions from previous minutes
    PR.2026.051 To consider and resolve upon the Aged Debtors update
    PR.2026.052 To receive an update on legal matters and reports from the Senior Leadership Team and to consider and resolve upon actions, if appropriate
    PR.2026.053 To consider and resolve upon the lease, deeds, land and contracts register and to implement the rolling review procedure
    PR.2026.054 To consider and resolve upon contract from LGPRS as per resolution PR.2026.025
    PR.2026.055 To consider and resolve upon the contract renewal for the photocopiers (Deferred from 16/10/2025 PR.2025.148)
    PR.2026.056 To consider and resolve upon the purchase of a property on Mount Folly as proposed by Cllr A Coppin and Cllr M Barbery
    PR.2026.057 To receive an update on staffing matters from the Senior Leadership Team and Staffing Panel and to consider and resolve upon actions, if appropriate

    Decision

    PR.2026.048a It was RESOLVED that Cllr M Barbery (non-committee member) could remain in the Confidential session.


    PR.2026.048b It was RESOLVED that Mr Jon James (Ex Head of Operations/Consultant) could remain in the Confidential session.


    PR.2026.048c It was RESOLVED that the meeting moved into the Confidential session.