Policy & Resources Committee Meeting
Thursday, July 16, 2026
- Location
Shire House Suite, Mount Folly Square, Bodmin PL31 2DQ
- Chair
- Cllr J P Cooper
- Secretary
- Mrs C Thompson (Office Administrator/Secretary P/T)
- Explanation
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NOTICE is hereby given of a meeting of Policy & Resources Committee which you are summoned to attend.
Policy & Resources Committee Members: -
Cllr J P Cooper (Chair), Cllr T M Barbery (Ex Officio), Cllr K J Phillips (Community Services Chair), VACANT (Estates Chair), Cllr A Coppin (Planning Chair), Cllr E Ahearn, Cllr H Blacklaw, Cllr D Henderson and Cllr P L G Skea.
Yours faithfully
Amanda Bright PSLCC
Town Clerk
Local Government Act 1972 - Agenda documents
Agenda items
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PR.2026.091
Decision
PR.2026.091 It was RESOLVED to appoint Cllr D Henderson vice-chair of the Policy & Resources Committee.
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PR.2026.092Mayor/Chairperson’s announcements, to include an update on mayoral events and attendances representing council
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PR.2026.093
Attachment
Decision
PR.2026.093 It was RESOLVED to approve the Policy & Resources Committee Terms of Reference 2026-27.
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PR.2026.094
LGA 1972, Sch 12, para 40
Decision
PR.2026.094 It was RESOLVED not to accept the apologies submitted.
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PR.2026.095
Standing Order 53 Localism Act 2011, S29 to 34
• Members to declare interests in respect of any item on the agenda
• To consider written requests from Members for dispensations. These must be submitted to the Proper Officer in advance of the meeting date. -
PR.2026.096
An opportunity for residents to make representations to Council or ask questions of Council or councillors.
(Note: a maximum of 15 minutes will be allocated for this session and there will be a time constraint of 5 minutes per speaker).
LGA 1972, ss100 and 102, Public Bodies (Admissions to meetings Act) 1960. -
PR.2026.097
a) Update from Bodmin College: Highlights and Strategic Development of Bodmin College and its Sixth Form Provision
b) Request for letter of support from Bodmin Way for a CIL funding application for St Petroc's Parish CentreAttachment
Decisions
PR.2026.097a) It was RESOLVED to note the update and that the Council pledges its support for and works with the college to explore possible work opportunities, career presentations to students and for the town clerk to meet with staff onsite at the school to shape the support which can be given and enhance links with Bodmin's young people.
PR.2026.097b) It was RESOLVED to note the correspondence and provide the supporting letter requested for St. Petroc's CIL application.
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PR.2026.098
LGA 1972, Sch 12, para 41(3), LG (Miscellaneous Provisions)1976, s41
Attachment
Decision
PR.2026.098 It was RESOLVED to accept the minutes of the Policy & Resources Committee meeting held on 16 April 2026 as a true and accurate record.
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PR.2026.099
Attachment
Decision
PR.2026.099 It was RESOLVED to note the list of actions, remove the completed actions from the list and defer the pending/outstanding actions for Cllr J Renals to Full Council on 20 August 2026 for reallocation.
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PR.2026.100
a) To receive the Quarter 1 Strategic Review Presentation and Report, providing an update on progress against the Council's Strategic Plan, including delivery of the Council's 12 strategic projects, aims and objectives.
b) To consider and resolve upon the recommendations arising from the Quarter 1 Strategic Review in respect of reserve virements and associated budget adjustments.
c) To consider and resolve upon any other recommendations arising from the Quarter 1 Strategic Review.Decisions
PR.2026.100a) It was RESOLVED to note the strategic review presentation and report.
PR.2026.100b) It was RESOLVED to authorise expenditure of £575,000 from earmarked reserves to the projects as per the agreed costed framework (£50,000 for programmes 1, 2 and 10, £330,000 for programme 3, £75,000 for programme 4 and £10,000 for programmes 6 and 7), in order to complete delivery of the bronze phase of each project and the gold phase of the cemetery project.
PR.2026.100c) It was RESOLVED to delegate authority to the officers and senior leadership team to deliver the projects within the agreed framework.
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PR.2026.101
Attachment
Decision
PR.2026.101 It was RESOLVED to note the updates given and defer other updates and re-population of representatives to external bodies en bloc to Full Council.
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PR.2026.102
a) Summary of Accounts (Actual v Budget)
b) Summary of Accounts (Staffing)Attachment
Decisions
PR.2026.102a) It was RESOLVED to note the Summary of Accounts (Actual vs. Budget).
PR.2026.102b) It was RESOLVED to note the Summary of Accounts (Staffing).
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PR.2026.103
Attachment
Decision
PR.2026.103 It was RESOLVED to note the Standing Committees expenditure report.
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PR.2026.104
Attachment
Decision
PR.2026.104 It was RESOLVED to note the External Bodies and Grants Expenditure report.
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PR.2026.105
Attachment
Decision
PR.2026.105 It was RESOLVED to approve for payment the Schedule of Payments as presented.
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PR.2026.106
Attachment
Decision
PR.2026.106 It was RESOLVED to note the Final Internal Audit Report for 2025/26 and to agree the independence of the internal auditor.
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PR.2026.107
Attachment
Decision
PR.2026.107 It was RESOLVED to note the risk management update.
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PR.2026.108
a) Employer Discretion Policy
Attachment
Decision
PR.2026.108 It was RESOLVED to approve the revised Employer Discretion Policy.
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PR.2026.109
Attachment
Decision
PR.2026.109 It was RESOLVED that the list be circulated to all councillors so they can suggest pertinent additions or deletions to BTC's contacts list to be submitted to Full Council on 20 August 2026.
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PR.2026.110
Attachment
Decision
PR.2026.110 It was RESOLVED to approach Truro City Council within the next week to explore a potential borrowing or hire arrangement if the robe is suitable and report back, prior to purchasing a bespoke robe.
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PR.2026.111
Attachment
Decision
PR.2026.111 It was RESOLVED to note the officer recommendations and agree to proceed with the proposed Rialtas Omega software and approve expenditure of up to £7500 for one-off set up costs.
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PR.2026.112
Attachment
Decision
PR.2026.112 It was RESOLVED to defer the item to the Full Council meeting on 20 August 2026.
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PR.2026.113
Decision
PR.2026.113 It was RESOLVED to appoint Cllr D Henderson to the Staffing Panel to fill the vacancy left by Cllr J Renals.
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PR.2026.114
To consider passing the following Resolution in respect of the items listed below:
“That the press and public be excluded from the Meeting in accordance with Section 1 of the Public Bodies (Admission to Meetings) Act 1960, for the following items of business on the grounds that they involve the likely disclosure of confidential and exempt information”.
PR.2026.115 To consider and resolve upon the accuracy of the confidential minutes of the Policy & Resources meeting held 16/04/2026
PR.2026.116 To resolve to note the list of confidential actions from previous minutes
PR.2026.117 To receive an update on legal matters and reports from the Senior Leadership Team and to consider and resolve upon actions, if appropriate: a) Matter Tracker
PR.2026.118 To receive a presentation and report on staffing and organisational progress
PR.2026.119 To consider and resolve upon recommendations from the report
PR.2026.120 To consider and resolve upon the Aged Debtors updateDecision
PR.2026.114 It was RESOLVED to enter into confidential session.