- Location
Shire House Suite, Mount Folly Square, Bodmin PL31 2DQ
- Chair
- Cllr J P Cooper
- Explanation
-
NOTICE is hereby given of a meeting of Policy & Resources Committee which you are summoned to attend.
Policy & Resources Committee Members: -
Cllr J P Cooper (Chair); Cllr H Blacklaw (Vice Chair); Cllr E Ahearn (Ex Officio); Cllr K J Phillips (Community Services Chair); Cllr P L G Skea (Planning Chair); Cllr J Renals (Estates Chair); Cllr J Bassett; Cllr A Coppin and Cllr C Daniels.
Yours faithfully
Amanda Bright PSLCC
Town Clerk
Local Government Act 1972 - Agenda documents
Agenda items
-
PR.2026.058Mayor/Chairperson’s announcements, to include an update on mayoral events and attendances representing council
-
PR.2026.059
LGA 1972, Sch 12, para 40
Apologies from Cllr E Ahearn (Ex Officio) and Cllr P Skea (representing BTC and Mayor - King's Awards, County Hall)
Decision
PR.2026.059 It was RESOLVED NOT to accept the apologies for absence. One Against.
-
PR.2026.060
Standing Order 53 Localism Act 2011, S29 to 34
• Members to declare interests in respect of any item on the agenda
• To consider written requests from Members for dispensations. These must be submitted to the Proper Officer in advance of the meeting date. -
PR.2026.061
An opportunity for residents to make representations to Council or ask questions of Council or councillors.
(Note: a maximum of 15 minutes will be allocated for this session and there will be a time constraint of 5 minutes per speaker).
LGA 1972, ss100 and 102, Public Bodies (Admissions to meetings Act) 1960. -
PR.2026.062
a) Invitation to CALC Larger Councils Meeting - Thursday, 23 April 2026 at 9.30am Launceston Town Council
b) Petition Against the Cornwall Council Proposed Use of GlyphosateAttachment
Decision
PR.2026.062 It was RESOLVED to note correspondence received.
-
PR.2026.063
LGA 1972, Sch 12, para 41(3), LG (Miscellaneous Provisions)1976, s41
Attachment
Decision
PR.2026.063 It was RESOLVED that the minutes of the Policy & Resources meeting held 19 March 2026 be accepted as a true and accurate record.
-
PR.2026.064
Attachment
Decision
PR.2026.064 It was RESOLVED to remove the completed actions.
PR.2026.064 It was RESOLVED to mark complete Action 1299, 1140 and 1325.
PR.2026.064 It was RESOLVED to defer Action 1295 until the next Policy & Resources committee meeting. -
PR.2026.065
To be given at the meeting
Decision
PR.2026.065 It was RESOLVED to note reports, updates, and information from Bodmin Town Council representatives on Outside Bodies and the Town Team.
-
PR.2026.066
a) Summary of Accounts (Actual v Budget)
b) Summary of Accounts (Staffing)Attachment
Decision
PR.2026.066 It was RESOLVED to note the Summary of Accounts (Actual v Budget).
PR.2026.066 It was RESOLVED to note the Summary of Accounts (Staffing). -
PR.2026.067
Attachment
Decision
PR.2026.067 It was RESOLVED to note the the Standing Committees Expenditure report.
-
PR.2026.068
Attachment
Decision
PR.2026.068 It was RESOLVED to note the External Bodies and Grants Expenditure report.
-
PR.2026.069
Attachment
Decision
PR.2026.069 It was RESOLVED to pay the Schedule of Payments for April 2026.
-
PR.2026.070
Attachment
Decision
PR.2026.070 It was RESOLVED to agree the recommendations:
1. To appoint Classic Builders to undertake the refurbishment works to Shire House Suite at a tender cost of £68,932.78.
2. To allocate up to £80,000 from the refurbishment reserves to cover the cost of the works, inclusive of an agreed contingency allowance (15%) for unforeseen works.
3. To allocate up to £20,000 for furniture, fixtures and fitting including chairs. -
PR.2026.071
a) To vire up to £100,000 as per PR.2026.070 above regarding Shire House Suite Refurbishment
Decision
PR.2026.071 It was RESOLVED to vire up to £100,000 as per PR.2026.070 above regarding Shire House Suite Refurbishment.
-
PR.2026.072
Attachment
Decision
PR.2026.072 It was RESOLVED to note the Risk Management update, risks scoring 11+.
-
PR.2026.073
a) Officer's Market Policy Review, including: Market Operators Policy and revised Market Traders' application form, Market Traders' regulations and Market Traders' pricing structure (CS.2026.036a)
b) Events application form and terms and conditions (CS.2026.036b)
c) Facilities Hire forms and terms and conditions (CS.2026.036c)
d) Equipment Hire proposal, form and terms and conditions (CS.2026.036d)
e) Civic Protocol (revisions to specified civic events) (CS.2026.036e)Attachment
Decision
PR.2026.073 It was RESOLVED to accept the following list of policies recommended by the Community Services Committee:
a) Officer's Market Policy Review, including: Market Operators Policy and revised Market Traders' application form, Market Traders' regulations and Market Traders' pricing structure (CS.2026.036a)
b) Events application form and terms and conditions (CS.2026.036b)
c) Facilities Hire forms and terms and conditions (CS.2026.036c)
d) Equipment Hire proposal, form and terms and conditions (CS.2026.036d)
e) Civic Protocol (revisions to specified civic events) (CS.2026.036e). -
PR.2026.074
a) Approved Contractors and Preferred Suppliers Policy (EC.2026.036)
Attachment
Decision
PR.2026.074 It was RESOLVED to accept the following list of policies recommended by the Estates Committee:
a) Approved Contractors and Preferred Suppliers Policy (EC.2026.036). -
PR.2026.075
a) Safeguarding (PR.2025.070 deferred)
b) Sexual Harassment Policy (PR.2025.044 deferred)
c) Sexual Harassment Risk Assessment (PR.2025.044 deferred)Attachment
Decision
PR.2026.075 It was RESOLVED to accept the following policies:
a) Safeguarding Version 1 (PR.2025.070 deferred)
b) Sexual Harassment Policy VFA-2 (PR.2025.044 deferred)
c) Sexual Harassment Risk Assessment VFA-2 (PR.2025.044 deferred). -
PR.2026.076
Attachment
Decision
PR.2026.076 It was RESOLVED that an extension of 6 months is requested by Bodmin Town Council to allow the matter to be considered through it’s governance process.
PR.2026.076 Should an extension not be granted – it was RESOLVED that council cannot currently opt-out without additional information and advice which is not possible to obtain within the deadline given.
PR.2026.076 Should an extension not be granted – it was also RESOLVED that Bodmin Town Council raises it’s concerns formally with the proposal by Cornwall Council effective immediately.
PR.2026.076 It was RESOLVED that a structured officer review including the Head of Operations and the Estates Manager should be undertaken to assess operational requirements associated with opting out, including full costs, risks and delivery options and any implications on its current strategy framework. A full Impact assessment and report should then be presented to Members to support a final decision.
PR.2026.076 Council also RESOLVED to take professional advice to ensure that due diligence has been delivered with the options put to Town and Parish Councils to this point and to support the production of any associated impact assessment or reports.
PR.2026.076 It was RESOLVED to allocate up to £2,000.00 for legal advice, if needed.
-
PR.2026.077
Attachment
Decision
PR.2026.077 It was RESOLVED to accept the officer's recommendations:
1. To approve the proposed increase of Council cemetery fees to reflect the rising costs of service provision for a Standard Parishioner Burial from £681.00 to £824.00.
2. To increase all other cemetery fees by 5% with immediate effect.
Implement the approved and revised fees (5% increase) with an agreed “with effect from” date.
3. To amend the existing policies to reflect the above changes. -
PR.2026.078
Attachment
Decision
PR.2026.078 It was RESOLVED to accept the recommendation from Community Services Committee to support, in principle, the charging structure proposed by Camel Valley Connect, subject to full written details submitted to the Policy & Resources Committee.
-
PR.2026.079
Attachment
Decision
PR.2026.079 It was RESOLVED to note Heritage Day and defer it to the Annual Meeting for adding to the Working Parties list.
PR.2026.079 It was RESOLVED to note the Policy & Resources Sub-committees and Working Parties.
-
PR.2026.080
To consider passing the following Resolution in respect of the items listed below:
“That the press and public be excluded from the Meeting in accordance with Section 1 of the Public Bodies (Admission to Meetings) Act 1960, for the following items of business on the grounds that they involve the likely disclosure of confidential and exempt information”.
PR.2026.081 To consider and resolve upon the accuracy of the confidential minutes of the Policy & Resources meeting held 19/03/2026
PR.2026.082 To resolve to note the list of confidential actions from previous minutes
PR.2026.083
To consider and resolve upon the Aged Debtors update
PR.2026.084 To receive an update on legal matters and reports from the Senior Leadership Team and to consider and resolve upon actions, if appropriate:
a) Legal Matter Tracker
PR.2026.085 To resolve to note an update on leases and contracts
PR.2026.086 To resolve to note an update report upon contract from LGPRS (PR.2026.025, PR.2026.054)
PR.2026.087 To consider and resolve upon joint press release for culvert works
PR.2026.088 To consider and resolve upon the contract for mobile phone provision
PR.2026.089 To consider and resolve upon the following to allow progression of the Football Association proposal:
a) To agree the amended Memorandum of Understanding (MOU) including a provision to increase/amend board membership as required and in line with the Football Association board membership
b) To note the proposed heads of terms from the Football Association
c) To agree the recommended counter heads of terms
d) To agree the appointment and instruction of legal representation for ongoing negotiations
e) To agree the use of external professional resource where required and relevant
PR.2026.090 To receive an update on staffing matters from the Senior Leadership Team and Staffing Panel and to consider and resolve upon actions, if appropriate
a) Staff DayDecision
It was RESOLVED to move the meeting into the confidential section.