Document Bodmintc - DRAFT Estates Committee Meeting Minutes 26 March 2026

Estates Committee Meeting Agenda 26 March 2026 DRAFT Estates Committee Meeting Minutes 26 March 2026

EC.2026.026 Mayor/Chairperson’s announcements

EC.2026.027 To consider and resolve upon apologies for absence

EC.2026.028 To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

EC.2026.029 Public representation session

EC.2026.030 To resolve to note correspondence received

EC.2026.031 To consider and resolve upon the accuracy of the minutes of the Estates Committee meeting held 29/01/2026

EC.2026.031 Estates Committee Meeting Minutes 29 January 2026

EC.2026.032 To resolve to note the list of actions from the previous minutes

EC.2026.032 List of Actions since 29 January 2026 EC.2026.032 List of Pending Actions

EC.2026.033 To resolve to note the Risk Management Update, risks scoring 11+

EC.2026.033 Risk Management Update, risks scoring 11+ (Updated March 2026)

EC.2026.034 To resolve to note the Summary of Accounts (Actual v Budget)

EC.2026.034 Summary of Accounts (Actual v Budget) April 2025 - February 2026

EC.2026.035 To resolve to note the report from the Estates Team

EC.2026.035 Estates Team Report - March 2026

EC.2026.036 To consider and resolve upon the following policies for recommendation to Policy & Resources committee:

EC.2026.036 DRAFT Officer Report Procurement Pack 2025 EC.2026.036 DRAFT Approved Contractors Policy Integrated 2025 EC.2026.036 DRAFT Preferred Suppliers Policy Integrated 2025 EC.2026.036 DRAFT Procurement Framework Integrated 2025 EC.2026.036 DRAFT Contract Award Pack 2025

EC.2026.037 To resolve to note a report on the opening of Dennison Road public toilets (EC.2026.017)

EC.2026.037 Dennison Road Public Toilet Opening Plan EC.2026.037 Dennison Road Public Toilet Opening Plan - Image

EC.2026.038 To resolve to note the update on Action 1065 regarding St Petroc's Churchyard regarding responsibility and the Council’s ability to maintain the churchyard under the relevant policy and procedures

EC.2026.038 St Petroc's Churchyard & BTC Responsibility Report

EC.2026.039 To consider and resolve upon siting a water refill station near Priory car park toilets (EC.2025.018)

EC.2026.039 Water Refill Station Report

EC.2026.040 To consider and resolve upon the report outlining further information gained from two local wood traders regarding options for the disposal of surplus logs (EC.2026.020)

EC.2026.040 Disposal of Surplus Logs Report

EC.2026.041 To consider and resolve upon a report to scope for gates at the property St Nicholas Street (Lyndhurst House) Action 1259 (EC.2026.011)

EC.2026.042 To consider and resolve upon Estates Sub committees and Working Parties:

EC.2026.043 To resolve to note the update from the Shire Suite Working Party on progress to tender

EC.2026.044 CONFIDENTIAL MATTERS