Document Bodmintc - Full Council Meeting Minutes 19 June 2025

Agenda bundle Full Council Meeting Agenda 19 June 2025 Full Council Meeting Minutes 19 June 2025

FC.2025.091 Mayor/Chairperson’s announcements

FC.2025.092 To consider and resolve upon apologies for absence

FC.2025.093 To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

FC.2025.094 To consider and resolve upon three vacancies for co-option: A) St Petroc's Ward (two vacancies), B) St Mary's St Leonard Ward ( one vacancy).

C. Daniels - Supporting Information C. Morris CV - REDACTED D. Henderson - Statement for Co option M. Byrne CV - REDACTED

FC.2025.095 To receive from newly appointed councillors their signed declarations of acceptance of office

FC.2025.096 To consider and resolve upon filling the standing committee vacancies: Planning Committee (four vacancies), Community Services Committee (one vacancy) Estates Committee (two vacancies) and Policy & Resources Committee (two vacancies)

item 096 BTC Committee Members 2025-26 10.06.2025

FC.2025.097 Correspondence received from member of parliament for North Cornwall and Bodmin College

2025.06.06 Ben Maguire MP 2025.05.23 Bodmin College

FC.2025.098 Public representation session

FC.2025.099 To consider and resolve upon the accuracy of the minutes of the Full Council meeting held on 07 May 2025 reconvened from the adjourned meeting of 17 April 2025

Item 099 2025 05 07 Minutes Full Council reconvened from the adjourned meeting of 17 April 2025 PO signed

FC.2025.100 To consider and resolve upon the accuracy of the minutes of the Annual Meeting of the Town Council held on 15 May 2025 reconvened on 29 May 2025

Item 100 2025 05 15 and 29 minutes Annual Meeting of Town Council 15 and 29.05.2025 IPO signed

FC.2025.101 To resolve to note the list of actions from the previous minutes, for update

Item 101 Action items -

FC.2025.102 To consider and resolve to note the minutes of the latest meetings of the Community Services Committee, Estates Committee, Planning Committee and Policy & Resources Committee

2025 02 13 Minutes Community Services 13 February 2025 2025 02 06 Estates minutes signed 06.02.2025 2025.03.05 Planning Committee Ratified Minutes 05 March 2025 2025.03.19 Planning Committee Ratified Minutes 19 March 2025 2025.04.09 Planning Committee Ratified Minutes 09 April 2025 2025.04.30 Planning Committee Ratified Minutes 30 April 2025 2025 02 05 Planning Committee Minutes signed 2025 05 27 Planning Committee Minutes 2025.02.12 Planning Committee Ratified Minutes 12 February 2025 2025.02.19 Planning Committee Ratified Minutes 19 February 2025 2025 01 16 P&R minutes signed by Chair

FC.2025.103 To consider and resolve upon amendments to Standing Orders

Standing Orders Draft May 2025 v2

FC.2025.104 To resolve to note the Risk Management Update

FC.2025.105 To consider and resolve upon any changes required to the banking mandate.

Item 105 Banking Mandate

FC.2025.106 To resolve to note the summary of accounts (income and expenditure) June 2025

Budget Discrepancies P1-2 2025 Budget v Actuals All Combined Periods 1 -2 2025

FC.2025.107 To resolve to note the summary of accounts (staffing) June 2025

Salaries P1-2 2025

FC.2025.108 To consider and resolve upon the Schedule of Payments for June 2025

Schedule of Payments June 2025

FC.2025.109 To consider and resolve upon the virement of reserves.

Item 109 Regalia Adjustments and Storage Improvements Item 109 - Reserves as at 18th June 2025

FC.2025.110 To consider and agree the amended Annual Town report for Bodmin Town Council 2024/25 (FC.2025.078)

Annual Report 2024 2025_Final for FC

FC.2025.111 To resolve to note reports, updates, and information from Bodmin Town Council representatives on outside bodies, Cornwall Council representatives and the town team, including copies of minutes of meetings and terms of reference

Cllr Rogerson Report to Bodmin Town Council June 2025 Spring 25 Report Cllr Leigh Frost

FC.2025.112 To consider and resolve upon approval to progress negotiations of devolution of Land at Scarlett’s Well with Cornwall Council and to populate a working party to progress Heads of Terms for recommendation to either Full Council or Policy and Resource Committee.

Initial Scope re land adjacent to Scarlett's Well

FC.2025.113 To resolve to note the update on the Experience Bodmin project

Item 113 Experience Bodmin_Reference Links

FC.2025.114 To Consider and resolve upon nominated members to meet with Ben Maguire MP reference correspondence received.

FC.2025.115 To consider and resolve upon,if appropriate, council's response to Bodmin College correspondence received.

FC.2025.116 To consider and resolve to adopt the Aims and Vision plan, in readiness for budget setting in November 2025.

Item 116 Bodmin Town Council Vision Setting Summary Doc Item 116 Aims and Objectives plan 2025-30

FC.2025.117 To resolve to note the Health and Safety report.

Item 117 Health and Safety Progress Report - FC - 19.06.2025

FC.2025.118 To consider and agree: a) Section 2 of the AGAR as deferred from FC.2025.089 b) Confirmation that there are no conflicts of interest with BDO LLP

Balance Sheet 2024-25 Section 2 AGAR

FC.2025.119 To consider and agree the disposal of Citroen Berlingo at fair market price following the BTC electric car project

Item 119 Asset Disposal Request Form 2025 Item 119 Asset Disposal Request Form

FC.2025.120 To note the receipt of the final NDP draft

Item 120 NDP Link for website bundle

FC.2025.121 To consider and resolve upon the memorandum of understanding between Bodmin Town Council and the Christmas Lights Committee

Item 121 Bodmin Christmas Lights Committee MoU Final Draft

FC.2025.122 CONFIDENTIAL MATTERS