Document Bodmintc - Policy & Resources Committee Meeting Minutes 16 April 2026_Web

Policy Resources Committee Meeting Agenda 16 April 2026 Policy & Resources Committee Meeting Minutes 16 April 2026_Web

PR.2026.058 Mayor/Chairperson’s announcements, to include an update on mayoral events and attendances representing council

PR.2026.059 To consider and resolve upon apologies for absence

PR.2026.060 To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

PR.2026.061 Public representation session

PR.2026.062 To resolve to note correspondence received

PR.2026.062 Petition Against the Cornwall Council Proposed Use of Glyphosate

PR.2026.063 To consider and resolve upon the accuracy of the minutes of the Policy & Resources meeting held 19/03/2026

PR.2026.063 DRAFT Policy & Resources Minutes 19 March 2026

PR.2026.064 To resolve to note the list of actions from the previous minutes

PR.2026.064 Action Items Completed Since 19 March 2026 PR.2026.064 Pending Action Items

PR.2026.065 To resolve to note reports, updates, and information from Bodmin Town Council representatives on Outside Bodies and the Town Team

PR.2026.066 To resolve to note the following finance reports:

PR.2026.066a Summary of Accounts (Actual v Budget April 2025 - March 2026) PR.2026.066b Summary of Accounts (Staffing April 2025 - March 2026)

PR.2026.067 To resolve to note the the Standing Committees Expenditure report

PR.2026.067 Standing Committees Expenditure Report April 2025 - March 2026

PR.2026.068 To resolve to note the External Bodies and Grants Expenditure report

PR.2026.068 External Bodies and Grants Expenditure Report April 2025 - March 2026

PR.2026.069 To consider and resolve upon the Schedule of Payments for April 2026

PR.2026.069 Schedule of Payments April 2026

PR.2026.070 To consider and resolve upon the procurement analysis for the Shire House Suite refurbishment (EC.2026.043)

PR.2026.070 Procurement Analysis for the Shire Suite Refurbishment

PR.2026.071 To consider and resolve upon Virements

PR.2026.072 To resolve to note the Risk Management update, risks scoring 11+

PR.2026.072 Risk Management Update, Risks Scoring 11+ (Updated March 2026)

PR.2026.073 To consider and resolve upon the following list of policies recommended by the Community Services Committee:

PR.2026.073a) A1 Markets Policy V4 April 2026 PR.2026.073a) A2 Market Traders Application Form - 2026 14.04.26_FINAL PR.2026.073a) A3 BTC Market Regulations 2026_v2_April 2026_FINAL PR.2026.073a) A4 Markets Pricing Structure_April 2026_FINAL PR.2026.073b) Event Application Form - April 2026_FINAL PR.2026.073c) Facilities Hire Forms & Terms & Conditions PR.2026.073d) External Equipment Hire_April 2026_FINAL PR.2026.073e) Civic Protocol V2_CS 09/04/2026

PR.2026.074 To consider and resolve upon the following list of policies recommended by the Estates Committee:

PR.2026.074a DRAFT Officer Report Procurement Pack 2025 PR.2026.074a DRAFT Approved Contractors Policy Integrated 2025 PR.2026.074a DRAFT Preferred Suppliers Policy Integrated 2025 PR.2026.074a DRAFT Procurement Framework Integrated 2025 PR.2026.074a DRAFT Contract Award Pack 2025

PR.2026.075 To consider and resolve upon the following policies:

PR.2026.075a DRAFT Safeguarding Policy Child Protection and Vulnerable Adults PR.2026.075b DRAFT Sexual Harassment Policy 2026 PR.2026.075c DRAFT Sexual Harassment Risk Assessment 2026

PR.2026.076 To consider and resolve upon Bodmin Town Council’s position on Cornwall Highways & Environment Services’ new programme of weed treatment and public realm improvements across Cornwall (Deadline for Opt Out response – 20 April)

PR.2026.076 1. Officer Report PR.2026.076 2. Public Realm Improvement and Re-introduction of Weed Treatment Letter PR.2026.076 3. All Member Briefing - Public Realm Improvement 06-03-26 PR.2026.076 4. Public Realm Improvement and Weed Management FAQ PR.2026.076 5. DRAFT Town & Parish Council Weed Opt-out agreement PR.2026.076 6. Town and Parish Council Opt-out guidance PR.2026.076 7. Town & Parish Council Opt-out form PR.2026.076 8. Weed Bodmin (Part A) PR.2026.076 9. Weed Bodmin (Part B)

PR.2026.077 To consider and resolve upon a review of cemetery fees

PR.2026.077 Report on Review of Cemetery Fees

PR.2026.078 To consider and resolve upon recommendation from Community Services Committee to support, in principle, the charging structure proposed by Camel Valley Connect, subject to full written details submitted to the Policy & Resources Committee

PR.2026.078 BTC Ring and Ride

PR.2026.079 To consider and resolve upon Policy & Resources Sub-committees and Working Parties:

PR.2026.079 Council Representation on External Organisations 2025 2026 v5

PR.2026.080 CONFIDENTIAL MATTERS