Document Bodmintc - 2026-07-16_Policy & Resources Committee Meeting_Agenda_Signed.docx

Agenda bundle 2026-07-16_Policy & Resources Committee Meeting_Agenda_Signed.docx

PR.2026.091 To appoint a new Vice Chair of Policy & Resources Committee

PR.2026.092 Mayor/Chairperson’s announcements, to include an update on mayoral events and attendances representing council

PR.2026.093 To consider and resolve upon the Policy & Resources Committee's Terms of Reference

Item 093 Draft wording for P&R Committee Terms of Reference

PR.2026.094 To consider and resolve upon apologies for absence

PR.2026.095 To receive Declarations of Interest relating to business on the agenda including reference to the extract from Code of Conduct

PR.2026.096 Public representation session

PR.2026.097 To resolve to note correspondence received and resolve upon relevant actions, as appropriate

PR.2026.097a Bodmin College Sixth Form - Bodmin Town Council - March 26 PR.2026.097a Bodmin College Highlights 2024-2025 PR.2026.097b CIL Application - Project Description & Need PR.2026.097b CIL Application - St Petroc's Parish Centre

PR.2026.098 To consider and resolve upon the accuracy of the minutes of the Policy & Resources meeting held 16/04/2026

PR.2026.098 DRAFT Policy & Resources Minutes 16 April 2026

PR.2026.099 To resolve to note the list of actions from the previous minutes

PR.2026.099 List of Actions from last P&R Committee Meeting and Outstanding Prior

PR.2026.100 To receive the Quarter 1 Strategic Review Presentation and Report, reviewing progress against the Council's Strategic Plan and providing the evidence base for the recommendations set out in the following agenda items:

PR.2026.101 To resolve to note reports, updates, and information from Bodmin Town Council representatives on Outside Bodies

PR.2026.101 Council Representation on External Organisations 2026 27 v3

PR.2026.102 To resolve to note the following finance reports:

Item 102 Budget v Actuals (P&R) Q1 2026-27 Item 102 Budget v Actuals (Staffing) Q1 2026-27

PR.2026.103 To resolve to note the the Standing Committees Expenditure report

PR.2026.103 Standing Committee Expenditure Q1 2026-27

PR.2026.104 To resolve to note the External Bodies and Grants Expenditure report

PR.2026.104 External Bodies Funding and Grants Expenditure Q1 2026-27

PR.2026.105 To consider and resolve upon the Schedule of Payments for July 2026

Item 105 Schedule of Payments July 2026

PR.2026.106 To resolve to note the Final Internal Audit Report for 2025/26 and the independence of the internal auditor, and to consider and resolve upon any recommendations

PR.2026.106 Year-end Report (Bodmin TC 2025-26)

PR.2026.107 To resolve to note the Risk Management update, risks scoring 11+

PR.2026.107 Risk Register 11+ June 2026 P&R

PR.2026.108 To consider and resolve upon the following policies:

PR.2026.108 DRAFT Employer Discretion Policy - BTC - 18.07.2026 - VFA 3.1

PR.2026.109 To consider and resolve upon the annual review of BTC’s civic list of guests to invite to civic events in 2026/27

PR.2026.109 Civic Guest List

PR.2026.110 To consider and resolve upon purchasing a bespoke deputy mayor's robe using best value principles to the value of £2200 (following resolution FC.2026.101B)

Item 110 Deputy Mayor's Robe Quote & Approach

PR.2026.111 To consider and resolve upon accounting and bookings software

PR.2026.111 Accounting Software Report - P & R July 2026 PR.2026.111 Omega Reports PR.2026.111 Facilities Bookings Management Information and Reports PR.2026.111 Rialtas_Quotation_-_Bodmin_Town_Council_-_Omega_Financial_Software__Sales_Ledger__Purchase_Ledger__Purchase_Order_Processing__Fa

PR.2026.112 To consider and resolve upon an invitation from the St Lawrence Church Trust Bodmin to Bodmin Town Council to become a Custodian Trustee of the church

PR.2026.112 Advice notes

PR.2026.113 To consider and resolve upon Policy and Resources Sub-committees and Working Parties

PR.2026.114 CONFIDENTIAL MATTERS